In today’s world, managing an endless stream of passwords is a fact of life and business. Here’s how you and your employees can take steps to build stronger passwords:
Password management requires building unique, complex passwords that can’t be easily guessed. Start with these three best practices:
Creating strong passwords is one thing, remembering them is another. To give your brain a break, consider a sentence or phrase you can easily recall. Then, combine that approach with the tips from above — by spelling out the phrase with letters, numbers and symbols. For example:
If you want to harness the power of a memorization method, apply the PAO (Person-Action-Object) method to your password creation. With this method, you visualize a person, an action and an object, then create a story. For instance, if your words are:
Person: Tom Hanks
Action: reading
Object: coffee
Then the story would be: Tom Hanks is reading with a coffee. Once you have the story down, create a password using the tips from above, like THnxRd!ngcf3e.
Using the same password for all your devices and accounts is the virtual equivalent of putting all your eggs in one basket. One data breach could put all of your information in jeopardy everywhere you’ve used that password.
Many sites and services have added additional layers of security to help protect users and avoid account breaches. Depending on the site, it may email or text a code to confirm your identity every time you log on. By enabling multi-factor authentication when possible, you can add another barrier between your personal information and cybercriminals.
Another way to keep track of your passwords is to sign up for a password management service for your business. These services encrypt and store your passwords for you and even generate random new passwords when needed. Here is a list of password managers we recommend:
Generally, these solutions require a single master password that allows each user to access their stored information. Using one of these services for your business can help you get all of your employees on the same page with password security.
The final piece is to make sure your whole team is following these best practices. Your business is only as secure as your weakest password, so make sure to distribute best practices and regularly remind team members to update and refresh their secured logins.
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